Privacy Policy

Moving Day ("Moving Day," "we," "us," or "our") is a golf pool contest management platform. This Privacy Policy explains what information we collect, how we use it, and the choices you have.

• Account information: your name, email address, and password (stored as a secure hash) when you register directly, or your name, email, and profile photo when you sign in with Google.
• Payment information: if you upgrade to Moving Day Pro, our payment processor, Stripe, collects your billing details directly. We never receive or store your full card number, only limited billing metadata, like your subscription status and renewal date.
• Pool & contest data: information you create while using the service, such as pool names, team names, golfer selections, scores, standings, chat messages you post within a pool, and any notes you add for your pool.
• Communications: information you provide when you contact us for support.
• Usage & device data: log data such as IP address, browser type, device information, pages visited, and timestamps, collected automatically as you use the service.
• AI app connections: if you connect Claude, ChatGPT or another AI app to your account, we keep a record of that connection (the app’s name, when you allowed it and when it was last used) and the access tokens it uses, stored hashed.
• Cookies: essential cookies that keep you signed in and remember your session, and Google Analytics cookies that tell us how the site is used (pages visited, rough location, device type). We do not use advertising cookies or sell this data.

• Provide, operate, and maintain the service
• Create and manage your account
• Process Moving Day Pro subscription payments and renewals through Stripe
• Sync live golf scores and standings from our data provider and apply them to your pools
• Send transactional emails (password resets, pool invitations, score and standings notifications)
• Respond to support requests
• Understand how the site is used and find and fix errors (Google Analytics and Sentry)
• Keep automated sign-ups and spam out of our forms (Cloudflare Turnstile)
• Detect and prevent fraud, abuse, and security incidents
• Comply with legal obligations

We do not sell your personal information. We share information only with:

• Service providers who help us run Moving Day, under confidentiality obligations: Stripe (payment processing), Google (sign-in authentication, if you use "Sign in with Google", and Google Analytics for site usage statistics), Sentry (error reports, which can include technical details like your browser and the page you were on), Cloudflare (Turnstile, which checks that sign-up and support forms are filled in by a person), our email delivery provider (to send account and pool emails), our golf data provider (which receives only golfer/tournament identifiers needed to sync scores, never your personal account information), and our hosting and database providers.
• AI apps you connect: when you connect an AI app and ask it about your pools, it receives the information it needs to answer (for example standings, your team or pick options) and handles it under that provider’s own terms. It only gets what you could see yourself, and you can disconnect it at any time.
• Other members of a pool you join: your display name and the picks, scores, and standings you share within a pool are visible to your pool-mates. That’s how a pool works.
• Legal or safety reasons: if required by law, subpoena, or to protect the rights, property, or safety of Moving Day, our users, or others.
• Business transfers: if Moving Day is involved in a merger, acquisition, or sale of assets, your information may transfer as part of that transaction, subject to this Policy or a materially similar one.

We retain your account and pool data for as long as your account is active, and for a reasonable period afterward to meet legal, accounting, or dispute-resolution needs. You can request deletion of your account and associated personal data at any time (see "Your Choices & Rights" below); some information may be retained in backups or in aggregated, anonymized form.

• Access & correction: view and update your name and email at any time in Settings.
• AI apps: see every app you’ve connected, and disconnect any of them immediately, in Settings → Security → AI apps.
• Export: download a JSON copy of your account, pool memberships, teams, results, and preferences at any time from Settings → Your Data.
• Deletion: delete your own account at any time, self-serve, from Settings → Your Data - no need to contact us. Deleting removes your profile and your teams and results from every pool you’re a member of; if you own a pool, you’ll transfer or delete it first so the members aren’t left without a commissioner. We’ll delete or anonymize your personal information except where we’re required to retain it (e.g., billing records). You can also reach us at fore@movingday.io if you’d rather request deletion by email.
• Notification & marketing emails: results, reminders, and other update emails tied to your pools carry a one-click unsubscribe link, and Settings has per-type toggles if you’d rather fine-tune than turn everything off. Account emails (like password resets and email verification) aren’t affected by unsubscribing, since you need those to access your account. We don’t send marketing email unless you separately opt in.
• Depending on where you live, you may have additional rights under laws like the GDPR or CCPA/CPRA, including the right to access, correct, delete, or port your data, and to object to or restrict certain processing. Contact us to exercise these rights.

We use industry-standard safeguards, including encrypted connections (HTTPS/TLS), hashed passwords, and access controls, to protect your information. No method of transmission or storage is 100% secure, and we can’t guarantee absolute security.

Moving Day is not directed at children under 13 (or the applicable age of digital consent in your jurisdiction), and we do not knowingly collect personal information from children. If you believe a child has provided us with personal information, contact us and we’ll delete it.

Moving Day is operated from the United States, and our servers and service providers are located in the United States. If you access Moving Day from outside the U.S., your information will be transferred to and processed in the U.S.

Moving Day may link to or rely on third-party services (such as our golf data provider). We aren’t responsible for the privacy practices of third parties. Please review their own policies.

We may update this Privacy Policy from time to time. If we make material changes, we’ll notify you (e.g., by email or an in-app notice) and update the effective date above.

Questions about this Policy or your data? Contact us at fore@movingday.io or through our Support page.